AFMA Forum 2026 Registration Terms and Conditions Please read these Terms and Conditions carefully. Submission of a registration constitutes full acceptance of these Terms and Conditions. 1. General Terms • The Animal Feed Manufacturers Association (AFMA) reserves the right to decline or cancel any registration that does not comply with these Terms and Conditions. • Registration is confirmed only once full payment has been received and cleared in the AFMA bank account. • Access to the AFMA Forum, including the exhibition, conference sessions, and social events, is strictly limited to fully paid delegates. • AFMA may grant exceptions at its sole discretion. Any exception granted will not constitute a precedent. 2. Payment Terms • All amounts indicated on any AFMA platform exclude VAT unless otherwise stated. • All fees must be paid in full prior to the commencement of the AFMA Forum. • Delegates, sponsors, or exhibitors with outstanding balances will not be permitted to attend the AFMA Forum. • Payments must be made directly to AFMA upon receipt of invoice. • Banking details will be shared on the issued invoice. • All bank charges, including international transfer fees and currency conversion costs, are for the payer’s account. 3. Registration Fee Periods • Early Bird Rate: 1 April – 30 April 2026 • Standard Rate: 1 May – 31 July 2026 • Late Rate: 1 August – 31 August 2026 • Early Bird registrations must be paid by the applicable deadline, failing which the Standard or Late Rate will apply. • Standard Rate registrations must be paid by the applicable deadline, failing which the Late Rate will apply. • AFMA reserves the right to adjust fees where payment deadlines are not met. 4. Proof of Payment • Proof of payment must be submitted to: mandy@afma.co.za • Payments must include a clear reference: [Your unique invoice number ONLY] • AFMA will not be responsible for unidentified or incorrectly referenced payments. • Access to the AFMA Forum will only be granted once funds have been cleared and correctly allocated. 5. Registration Deadlines • Online registrations close on 31 August 2026. • AFMA reserves the right to close registrations earlier should venue capacity be reached. 6. Substitutions • Registrations are transferable to another individual who has not yet registered. • Substitution requests must be submitted in writing to office@afma.co.za at least five (5) working days prior to the event. • AFMA reserves the right to approve or decline substitution requests. 7. Sponsor and Exhibitor Registrations • Additional sponsor and exhibitor passes are subject to the same payment and registration conditions as delegate registrations. • Access will only be granted once full payment has been received and cleared. • Additional exhibitor passes are transferable, subject to written notification and approval by AFMA. 8. Cancellations and Refunds • All cancellations must be submitted in writing to: office@afma.co.za • Cancellation Policy: - On or before 5 June 2026 Full refund less a 10% cancellation fee - 6 June – 31 July 2026 50% refund - From 1 August 2026 No refund • Non-attendance, late arrival, early departure, or failure to obtain travel documentation does not qualify for a refund. • Refunds, if applicable, will be processed within 30 days after the conclusion of the Forum. • Administration fees are non-refundable. 9. Programme Changes and Force Majeure • AFMA reserves the right to amend the programme, speakers, venue, or event format at its discretion. • In circumstances beyond AFMA’s control, including but not limited to force majeure events, public health concerns, or government restrictions, AFMA may: - Postpone or reschedule the event - Convert the event to an alternative format - Cancel the event if necessary • AFMA shall not be liable for any indirect or consequential costs, including travel and accommodation expenses. 10. Liability • AFMA shall not be liable for: - Loss, theft, or damage to personal property - Personal injury, except where required by law • Total liability, if any, is limited to the registration fee paid by the delegate. • Attendance at the AFMA Forum is at the delegate’s own risk. 11. Catering and Dietary Requirements • While AFMA will endeavour to accommodate dietary requirements and limit allergen exposure, it cannot guarantee the complete absence of specific ingredients. • AFMA shall not be liable for: - Allergic reactions or dietary-related incidents - The provision of Halal or Kosher-certified catering 12. Delegate Conduct • Delegates, sponsors, and exhibitors are expected to behave professionally and respectfully at all times. • AFMA reserves the right to refuse admission or remove any individual whose conduct is deemed inappropriate, without refund. • Access to social functions is subject to capacity, safety regulations, and programme changes. 13. Delegate Consent and Data Protection • By registering, delegates (including sponsors and exhibitors) consent to the processing and storing of their personal information for the purposes of: - AFMA Forum event administration - AFMA Forum-related communications • All personal information will be handled in accordance with POPIA and other applicable data protection legislation. • Delegates agree to receive essential communications related to the Forum. 14. Photography and Media Exposure • The AFMA Forum will be photographed, video and audio recorded. • By attending, delegates, sponsors and exhibitors grant AFMA the right to use images, video, and recordings for promotional, reporting, and archival purposes. • Delegates acknowledge that other attendees, sponsors, and exhibitors may take photographs or videos and publish them on public platforms. • AFMA has no control over such third-party content and accepts no responsibility for its use or distribution. 15. CPD and Certification • CPD certificates will only be issued to delegates who: - Attend the required sessions - Have fully settled all registration fees 16. Governing Law • These Terms and Conditions are governed by the laws of the Republic of South Africa. 17. Acceptance • By submitting this registration, you confirm that you have read, understood, and agree to all the above Terms and Conditions.