Terms and Conditions

1. All participants are required to complete their registrations and applications online. By submitting the Conference registration form, the delegate acknowledges their acceptance of the Terms and Conditions outlined herein. Please note that the registration is considered confirmed only upon receipt of the full registration fee by the Conference Secretariat.
2. Access to attendance at the WCE2024 will only be confirmed on receipt of payment. Payment is due prior to the start of the conference.
3. All early-bird fees must be paid by the closing date of the early-bird time period (23:59 SAST 26 April 2024). Failure to pay the early-bird fee by such date will result in the delegate registration being converted to the Regular Registration and will be liable for the regular registration fees.
4. You will have the option to pay immediately via a secure online payment gateway via Credit card. Alternatively, an invoice with the conference bank details will be emailed to you within 72 hours of your completed registration.
5. Receipts will only be issued once proof of payment has been received and identified in the conference bank account. Proof of payment is to be emailed to Stacey Lawrence wceregistrations@soafrica.com
6. Please ensure that all payments make clear reference to the delegate being paid for, with their unique Registration ID number: (Surname, Reg ID number). Failure to do so could result in your payment not being identified in the bank account and therefore not being receipted. 
7. Registrations are transferable to delegates, within the same rate category, who have not yet registered. Delegates attending from countries outside South Africa are requested to make payment in South African Rands (ZAR) and are responsible for covering the full bank charges. The full delegate registration fee amount invoiced must appear in the Conference bank account. Should this not be the case, the delegate will need to pay the difference in cash on site before being allowed to participate in the event.

Cancellations of Registration

On completion of this application, you will be liable for the full amount of the registration fees subject to the cancellation conditions below: 

All cancellations must be received in writing by the Conference Secretariat – Stacey Lawrence wceregistrations@soafrica.com

1. Cancellations received on or before 27 April 2024 will receive a full refund, less a R500 administration fee.
2. Cancellation received between 27 April 2024 and 31 July 2024 (17:00 GMT +2) will receive a 50% refund.
3. No refunds will be issued for cancellation received after 31 July 2024 (17:00 GMT +2).
4. Any registrations received after 31 July 2024 will not be entitled to any refund or credit, and such person will be liable for the full registration fee as above.

Cancellation of the Conference

Should the Conference be unable to proceed or is postponed due to circumstances beyond the control of the Conference Secretariat (force majeure), or events not arising from deliberate intent or gross negligence of the Conference Secretariat, the Conference Secretariat cannot be held accountable by delegates for any resulting damages, expenses, or losses, including but not limited to transportation and accommodation costs, financial setbacks, etc. In such instances, the Conference Secretariat retains the right to either hold the entire registration fee for a future conference or, alternatively, refund the delegate after deducting costs already expended in the organization of the conference that could not be recuperated from third parties.

   Please note that if you registered as an IEA member your membership will be confirmed, prior to an invoice being issued.

*Having Payment Issues?
If you are paying into South Africa for the first time, and have received a fraudulent error message, please call your bank and advise them to authorise the international payment.  
Example: "suspected fraud" (due to the currency and location) / "risk screening rejected"